Student Progress Update Draft
Student changes stay in progress until the workspace accepts the update.
Fields: requirement, phase, progress, note, and evidence.Workspace workflow guide
How The Signed-In Workspace Works
A public guide to the signed-in workflow for students, mentors, program teachers, and admins. It explains how private proof, review decisions, revision loops, dashboards, and protected activity fit together; real student records stay inside the Capstone Project Workspace.
Trusted progress state
Dashboard Counts Come From Persisted Records
The workspace separates student drafts, assigned-staff updates, status history, school totals, and refresh states so users know which information is ready to trust.
Server-owned
Counts come from saved workspace records
Staff Progress Update
Mentors and teachers work only with the students assigned to their role.
Checks: account, program, assigned students, and reason.Status History Saved
Every accepted change adds to the student record before dashboard counts update.
Records: progress, status history, and submission status.Dashboard Totals Updated
Dashboard totals are derived from saved rows by role and cohort.
Rules: totals link back to the student records a user can view.Protected Access Checks
Out-of-date changes ask the user to refresh and keep the student record protected.
Activity: progress updates, status changes, and protected access reviews.-
Receive update
Check the signed-in account and the submitted change.
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Confirm access
Apply student, mentor, teacher, or admin boundaries.
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Check readiness
Review status move, deadline, and evidence readiness.
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Save records
Save progress and status history together.
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Record activity
Keep a safe activity trail for who changed what and why.
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Refresh dashboard
Refresh counts from saved records only.
Student workspace
Know The Next Move
The student view stays calm: current phase, one next action, feedback, evidence, and clear resubmission paths.
Problem, sources, quote, counterclaim, and draft saved.
Two uploads and one checked external link.
Proposal approval checkpoint.
Teacher feedback is ready for resubmission.
Revision requested
Finish Research Proposal Challenge
Teacher feedback asks for a stronger CTE connection, a verified third source, and a final student revision.
Setup
Workspace, program, cohort, and access created.
Proposal
Teacher asked for clearer CTE evidence.
Research
Two sections still need completion.
Build
Unlocks after proposal approval.
Present
Presentation outline opens in Phase 2B.
Submissions
Current Work
Core Concept Proposal
Clarify CTE skill, testing plan, and final evidence.
Research Proposal Challenge
Two required sections remain before submit.
Private Evidence Space
3 artifacts mapped to proposal and research.
Mentor Meeting Prep
Unlocks after proposal resubmission.
Guided quality engine
Research Sections
Problem And Proposed Solution
Specific audience and project goal.
Three Sources
3 sources attached, one needs access check.
Key Quote
Quote saved; explanation needs revision.
Counterclaim
Student started but not submitted.
Refutation
Required before submit.
Student Draft
Locked while under review.
AI Feedback Used
Feedback present, final revision missing.
Final Student Version
Teacher feedback attached.
Why It Matters
Needs stronger CTE program connection.
Private proof
Uploads, Links, And Staff Notes
Artifact
Type
Visibility
Status
Project proposal draft v2Student
Document
Private to student and assigned staff
Revision requested
Audience survey notesStudent
Upload
Program teacher and mentor
Submitted
Source article linkStudent
External link
Access check needed
Blocked
Teacher coaching noteProgram teacher
Staff note
Staff only
Under review
Program teacher dashboard
Review Faster, Intervene Earlier
The staff surface is denser: filters, review queue, evidence risks, student counts, revision loops, and direct actions.
Proposal or research challenge submitted.
Students with more than one request.
Missing sources or inaccessible links.
Ready for build-phase check-ins.
Student
Requirement
Signals
Status
Action
IT seniorIT
Research ChallengeDue Nov 18
3 evidence / 2 sources / 2 revisionsLast activity Today
Revision requested
Culinary seniorCulinary
Core Concept ProposalDue Nov 14
1 evidence / 0 sources / 0 revisionsLast activity Yesterday
Submitted
Medical Professions seniorMedical Professions
Safety ScopeDue Nov 14
2 evidence / 3 sources / 1 revisionsLast activity 2 days ago
Blocked
Construction seniorConstruction
Materials PlanDue Nov 21
5 evidence / 1 sources / 0 revisionsLast activity 3 days ago
Under review
Teaching & Training seniorTeaching & Training
ProposalDue Complete
4 evidence / 3 sources / 1 revisionsLast activity This week
Approved
Top interventions
What Needs Coaching
- Projects too vague to prove a senior-level CTE skill.
- Research challenge has AI feedback but no final student revision.
- Medical and food-related projects need explicit safety or scope notes.
- External links need access checks before reviewers can approve evidence.
Review drawer
Decision Actions
Mentor dashboard
Coach Assigned Students Only
Mentors see meeting status, presentation readiness, recent evidence, and comments for assigned students without broad cohort access.
Visible only for active mentor assignments.
Need scheduling or make-up notes.
Outline missing or slot unconfirmed.
Students with fresh evidence to discuss.
- Meeting
- Needs make-up
- Readiness
- Outline missing
- Evidence
- No new artifact in 9 days
- Meeting
- Scheduled
- Readiness
- Draft outline ready
- Evidence
- 2 fresh uploads
- Meeting
- Complete
- Readiness
- Needs practice questions
- Evidence
- Project photos added
- Meeting
- Not scheduled
- Readiness
- Presentation slot missing
- Evidence
- Research approved
Meeting workflow
Mentor Support States
Access Not Available
Mentors see assigned students only. Readiness viewers see explicitly granted dashboards only.
Upload Failed
Student can retry, replace, or attach an external link without exposing a public file URL.
Submission Locked
Draft fields lock while a reviewer is making a decision, with version history still visible.
Resubmission Ready
Feedback routes back to the exact section that must change before the next submit.
Admin Override
Override requires a reason and records protected activity before state changes.
Empty Queue
Empty states explain the missing action, filter, or assignment instead of showing a blank panel.
Admin overview
Run The Cohort Safely
Admin tools focus on provisioning, assignments, exports, audit events, deadline pressure, and audited overrides.
Sample operational student records.
Assignment gaps before Phase 2B.
Accounts or roles need correction.
Final-file packages awaiting generation.
Program comparison
Cohort Health
IT
Evidence access checks
Culinary
Costing and safety plans
Medical Professions
Scope and source accuracy
Construction
Materials approval
Teaching & Training
Learner feedback evidence
Protected activity
Recent Events
Role assignment changed
Admin / Program teacher -> IT cohort
Private proof reviewed
Program teacher / Assigned student only
Revision requested
Program teacher / Proposal v2
Export package queued
Admin / Student archive
System states
Permissions, Uploads, Locks, And Overrides
Access Not Available
Mentors see assigned students only. Readiness viewers see explicitly granted dashboards only.
Upload Failed
Student can retry, replace, or attach an external link without exposing a public file URL.
Submission Locked
Draft fields lock while a reviewer is making a decision, with version history still visible.
Resubmission Ready
Feedback routes back to the exact section that must change before the next submit.
Admin Override
Override requires a reason and records protected activity before state changes.
Empty Queue
Empty states explain the missing action, filter, or assignment instead of showing a blank panel.
Workspace states
Common School Workflow States
These examples show the kinds of status, access, and follow-up states a school user may see in the workspace.
Status Pill
DraftSubmittedUnder reviewRevision requestedApprovedBlockedOverridden
Submission Card
No work startedDraft savedSubmitted lockedRevision openApproved
Evidence Row
UploadExternal linkStaff noteAccess checkFailed upload
Review Drawer
CommentRequest revisionApproveEscalateFlag weak CTE alignment
Admin Modal
Role editDeadline changeOverride reasonExport confirmation
Workspace boundary
Use The Protected Workspace For Student Records
This public guide explains the workflow. Student records, private work, reviews, mentor assignments, and closeout tasks belong in the signed-in Capstone Project Workspace.
School users should sign in from the workspace when they need to review real project information.
Separate account-check pages are reserved for approved workspace verification and are not part of public navigation.